You’ve spent hours perfecting your resume, crafting a compelling cover letter, and submitting your application with a hopeful click. Now, the waiting begins. In the silence that follows, a critical question emerges: what do you do next? The period after hitting “submit” is not a passive void but a strategic phase where proactive follow-up can significantly distinguish you from other candidates. Whether you’re pursuing a dream job or a life-changing scholarship, mastering the art of the follow-up is a non-negotiable skill in today’s competitive landscape. It demonstrates continued interest, reinforces your qualifications, and shows a level of professionalism that many applicants neglect. This guide will provide you with a clear, actionable framework for how to follow up after applying, turning anxious waiting into a period of productive engagement.
The Strategic Foundation of Effective Follow-Up
Before drafting a single email, you must establish a strategic foundation. Blindly sending follow-up messages can be as damaging as radio silence. The core principle is to be politely persistent, not pesky. Your goal is to remain on the decision-maker’s radar as a thoughtful and qualified candidate, not as a nuisance. This requires understanding the typical review timeline, which varies greatly between a corporate hiring process and a scholarship committee. For jobs, a week to ten business days is a standard initial window. For scholarships, especially those with rigid committee review schedules, the timeline can be much longer, often outlined in the application materials. Research the organization’s culture; a tech startup may move faster than a university’s financial aid office. Your first step is always to note the application deadline and any communicated timeline. If none is given, your follow-up strategy should be based on general best practices, which we will outline.
Simultaneously, prepare your tools. Ensure your online presence, particularly LinkedIn, is updated and aligns with your application materials. For a scholarship application, this might mean ensuring any linked portfolios or academic profiles are current. This preparation is crucial because a recruiter or committee member is likely to look you up after receiving your follow-up. Your digital footprint should reinforce, not contradict, the narrative you’ve presented. Furthermore, consider how your academic path influences your approach. For students navigating multiple opportunities, seeking college degree guidance can help contextualize how a specific scholarship or internship aligns with long-term educational goals, a point that can be woven into a thoughtful follow-up to demonstrate depth of purpose.
Crafting the Perfect Follow-Up Message
The content of your follow-up message is where strategy meets execution. A generic “just checking in” email is ineffective. Each communication must add value and reaffirm your fit. Start with a clear subject line that references the specific opportunity and your name, for example: “Following Up: Marketing Associate Application, Jane Doe” or “Inquiry Regarding Future Leaders Scholarship Application.”
In the body, be concise and professional. Open by thanking the recipient for their time and consideration. Briefly restate your interest and the specific role or scholarship for which you applied. This is your opportunity to add a new, relevant piece of information not included in your original application. Did you recently complete a relevant course? Win an award? Read a company article that resonated with you? Include a single, powerful sentence that reinforces your candidacy. For a scholarship, you might mention a recent academic achievement or a volunteer project that connects to the scholarship’s mission. This transforms your message from a mere status query into a continued conversation.
The structure of a strong follow-up email can be broken down into key components. Following a brief introductory paragraph, use a clear structure to ensure your message is easily digestible.
- Polite Opening: Address the hiring manager or committee chair by name if possible. Express gratitude for the opportunity to apply.
- Reinforced Interest: Clearly state the position or scholarship name and your enduring enthusiasm for it.
- Value-Add: Include one concise new accomplishment, insight, or piece of relevant information.
- Clear Call to Action: Politely ask for an update on the timeline or decision process.
- Professional Closing: Reiterate your availability for any further information and thank them again.
This format ensures your message is respectful, purposeful, and easy for a busy professional to process. Always proofread meticulously; a typo in a follow-up email can undo the positive impression of your initial application.
Timing and Frequency: When to Send Your Message
Timing is arguably the most delicate aspect of learning how to follow up after applying. Send your message too early, and you seem impatient; send it too late, and you seem disinterested. For job applications, if no timeline was provided, wait at least one to two weeks after the application deadline or submission date before sending your first follow-up. If you applied through a referral, you may follow up slightly sooner, referencing your connection. For a scholarship application, patience is even more critical. Committees often meet on set schedules. Wait a minimum of two to three weeks after the deadline, unless the scholarship portal indicates a specific notification date. Your first follow-up should always be a single, well-crafted email.
What if you don’t receive a response? This is common. After another one to two weeks (for a job) or three to four weeks (for a scholarship), you may send a second, final follow-up. This message should be even shorter, simply reiterating your continued interest and politely asking if there is any update. After this second attempt, it’s time to move on. Continuing to email will cross the line into annoyance. The exception is if you receive an automated response indicating a longer review period; always respect those stated timelines.
Special Considerations for Scholarship Applications
Following up after a scholarship application requires a nuanced approach distinct from job hunting. Scholarship committees are often composed of volunteers, administrators, or alumni, and they may be reviewing hundreds or thousands of applications. Your tone should be particularly respectful and humble, emphasizing your academic dedication and alignment with the donor’s mission. When you follow up after a scholarship application, it is appropriate to frame your inquiry around your eagerness to plan your academic future, as financial aid decisions impact course registration and housing.
If the scholarship is offered through your university’s financial aid office, a phone call during stated business hours can sometimes be more effective than an email, as these offices are accustomed to student inquiries. However, always check their preferred contact method first. For private or corporate scholarships, email is almost always the best channel. Remember, the goal is to demonstrate that you are a serious, organized student who would be a responsible steward of the scholarship funds. Mentioning how the award would specifically enable your research, internship, or study abroad plans can be a powerful way to add context to your follow-up.
What to Do After You Follow Up
The work doesn’t stop when you hit send. Keep a detailed log of every application you submit, including the company or organization name, role or scholarship title, date applied, contact person (if any), and dates you followed up. This prevents you from accidentally following up twice with the same place or forgetting an opportunity entirely. Use the time after sending a follow-up to continue your job or scholarship search. Never put all your hopes into a single application. Continue networking, applying to other positions, and developing your skills.
Additionally, monitor your email and phone meticulously. Ensure your voicemail greeting is professional and that you have ample mailbox space. Respond promptly (within 24 hours) if you do receive a reply, even if it’s a rejection. A polite thank-you note for the update keeps the door open for future opportunities with that organization. If you receive an interview invitation, your preparation begins immediately. Research the organization, prepare questions, and review the original application you submitted, as it will be the basis of their conversation with you.
Common Follow-Up Mistakes to Avoid
Even with the best intentions, candidates often undermine their efforts through common errors. Awareness of these pitfalls is key to executing a flawless follow-up strategy. First, avoid using an unprofessional email address. Your childhood nickname at a free email domain does not inspire confidence. Second, never express frustration, entitlement, or desperation in your communication. Phrases like “I haven’t heard back” or “I need an answer” are detrimental. Third, do not follow up multiple times per week or across multiple platforms (e.g., emailing and then messaging on LinkedIn). This is perceived as harassment.
Another critical mistake is failing to customize each message. Sending a blind carbon copy (BCC) or generic template that doesn’t mention the specific opportunity is easily spotted and dismissed. Furthermore, do not neglect your social media. Assume that a recruiter or committee member will glance at your public profiles. Inappropriate content can instantly disqualify you. Finally, do not stop your search. The follow-up is part of the process, not the conclusion. Maintain your momentum by treating the application phase as a numbers game where your excellent follow-up protocol gives you a statistical edge.
Mastering how to follow up after applying transforms you from a passive applicant into an active candidate. It is a disciplined practice that combines patience, strategy, and professional communication. By sending thoughtful, well-timed messages that add value, you demonstrate a level of engagement and professionalism that sets you apart. Whether you are navigating the job market or seeking financial aid for your studies, remember that the follow-up is not an afterthought, it is an integral part of your application. Implement these steps, avoid the common errors, and you will significantly increase your chances of moving from the applicant pool to the shortlist, and ultimately, to success.
